Virtual Transaction Coordinator Assistant
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions – including every step of the selling process, from contract to close.
Maximize Productivity with a Transaction Coordinator Staffing Solution
Our skilled assistants can handle the critical tasks that come with managing transactions, freeing up your team’s time and allowing them to focus on nurturing client relationships and closing deals.
A real estate transaction coordinator is a real estate professional who manages all the paperwork and deadlines involved in a real estate transaction. They’re trained in every step of the selling process and tasked with monitoring progress from when the seller accepts an offer through the steps involved in the close of escrow.
Working closely with all parties in each transaction, they work to ensure a smooth transaction by providing useful & detailed information and action plans, processing contractual documents and disclosures, watching deadlines, and ordering and coordinating inspections.
VPLOY virtual admin assistants are carefully vetted to ensure a seamless transition into your company – saving you up to 70% of the cost of a traditional employee.
The VPLOY Difference
See what makes VPLOY the industry leader
Industry Leader
With nearly 20 years of experience, we set the standard for staffing solution services. Trusted by thousands, we lead the industry in expertise & innovation.
Speed to Hire
Onboard your staffing solution in as little as one week. Our streamlined process insures you get the talent you need, when you need it the most.
Diverse Talent
Gain access to skilled professionals from virtually every industry and role. Whatever your business needs are tomorrow, we have the talent solution today.
Extensive Screening
Only the top 0.7% of candidates pass our rigorous screening process. We ensure you’re matched with reliable, high-performing professionals.
Inclusive Pricing
Enjoy transparent pricing with no hidden fees. Our plans are designed to provide maximum value for your investment, & flexibility for growth.
Reliability
Our virtual professionals come ready to contribute from day one. Equipped with the tools & resources to succeed, they’re prepared to make an immediate impact.
What A Real Estate Transaction Coordinator Can Do
Manage Transaction Documentation
- Verify of signatures, initials and addenda on contracts
- Monitor deadlines during the contingency period and provide notices
- Ensure loan underwriter has the necessary certificates and clearances
Manage Escrow Process
- Open escrow and review the purchase agreement and escrow instructions
- Stay on top of property inspections, financing, and closing preparations
- Coordinate buyer, seller, escrow & third-party communications
Interview Coordination
- Regularly update & maintain communications with all parties
- Provide weekly summaries and coordinate the final walkthrough
- Audit the file prior to closing to ensure completed paperwork
Inspection & Appraisals
- Schedule property inspections, coordinate appraisals, and more
- Ensure that necessary reports are obtained promptly
- Draft addendums and seller’s disclosure packets
Checklist Management
- Create and maintain comprehensive transaction checklists
- Ensure that every step of the process is accounted for and completed
- Input all client information into the database system
Task Prioritization
- Coordinate title/escrow, mortgage loan, and appraisal processes
- Coordinate inspections, assist in repair negotiations/completion
- Submit necessary documents and schedule the closing process
Fortune 500 companies & SMBs trust VPLOY
What Our Clients Are Saying
“I was nervous about hiring my 1st Staffing Solution but VPLOY came highly recommended and I could not be more pleased. It’s been a short period of transitioning but I find myself with more time now, which I know in the long run is going to pay off huge dividends as I continue to build my business. I love the fact that I have a coach in conjunction with my Staffing Solution that keeps us both on the right path to success for us all!”
“VPLOY has freed up my life! People say that time is money, but time is so much more valuable than money – and with VPLOY I’ve been able to get my time back and my life back. I’m spending less time working and making more money.”
“We kept focusing on the little things, I’m buying our time back—our Staffing Solution has left me space for higher dollar-per-hour tasks, things only I can do. Our Staffing Solution is an extension of me, they’re really good in administration; ROI-wise, immediately we got back a lot of money we’ve been missing from warranties, insurance follow-ups and inventory.”
“VPLOY allows us to scale more quickly & be more profitable! Our top reps in the USA are getting greater job satisfaction now because they’re able to focus more on developing relationships with clients rather than repetitive task-work.”
“It’s been great working with VPLOY – it’s been very beneficial and cost effective for me. I try to focus on staying top of mind with REALTORS® to generate new business, and my Staffing Solution’s assist with tasks like loan pipelines, deal pipelines, & client interactions that reduce my ability to build relationships & acquire mortgage deals.”
“VPLOY is a great option when you need a staffing solution! They do all the heavy lifting to find the best candidate and assist with management in order to get up and running ASAP.”
“The value for us is that we’re getting more phone calls answered, which means more properties that we’re leasing. So we’re leasing more properties faster throughout the month. We’re commission based, so that’s a big benefit to our business.”
“I have 2 Staffing Solution’s with VPLOY. Our Staffing Solution’s are amazing! They help us with BPO tasks, Craigslist, postlets, Facebook greetings, Zillow, IVR, metric spreadsheets, RealPro tasks, listing tasks, price reduction plans, finding comps, etc. I’m grateful for our Staffing Solution’s daily!”
“I’ve used VPLOY for several years now for transaction coordination, lead followup, media & marketing, etc. If it can be done behind a computer or phone, their Staffing Solution’s will rise to the challenge. I highly recommend them to get more done without breaking the budget.”
“VPLOY is the perfect solution for my overall goals in the REO market. My staffing solution has a lot of real estate knowledge, and what she doesn’t know, she picks up quickly. She has become a real asset to our team. I highly recommend VPLOY.”
“My experience with VPLOY has been great! My Staffing Solution is responsive, hardworking, motivated, eager to learn & optimistic about prospecting for me. She values her job and appreciates the work. It’s a great addition to my business and I highly recommend VPLOY!”
“Make the mindset shift to being your own CEO. Why are you still entering your listings yourself? Our best clients are using VPLOY staffing solutions to do all of this. Do you want to make $2,400 a hour prospecting or waste time entering listings? It’s all about leverage.”
“I’m not going to be able to make $250,000 a year if I’m spending half my time doing $10 an hour work. That’s why we’re such big fans of staffing solutions and automation – because we need to delegate those tasks off to technology, staffing solutions, and team members so that we can get back to doing the high value work that makes us real money.”
“I switched to an outsource Staffing Solution about two years ago. I find they are more efficient than those in the USA because they don’t have all the distractions. They work very hard. VPLOY is great about giving support and making my billing easy. They are always trying to help with the training of my Staffing Solutions.”
“A staffing solution allows your team members more time to focus on their “one thing” without sacrificing client satisfaction. In our business, they do lead followup & transaction coordination. Our Staffing Solution’s keep our followup time down and help our executives effectively focus.”
Helpful Resources
Frequently Asked Questions
Ready to scale?
Find a virtual professional that meets your unique business needs and save up to 70% on hiring costs today.
